¶ Setting up business profiles, banks, and customers
To start issuing the invoices, we will need to set up the following:
- Business Profile
- Bank Details
- Customers
You need to have at least one of each of the above set up before you can issue the invoice.
¶ Business Profile
The business profile is the business from which you are invoicing customers. If there are multiple sub-entities under a given VAT number, you will need to set up multiple business profiles. It is important to note that the VAT and Company Registration (CR) combo needs to be unique on the Marmin platform. So, you can have multiple sub-entities with the same VAT number but they need to have different Company Registration numbers.
To set up a new business, go to Business Details under the Profile and click on + Add New Business.
Enter all the details required and click on Save. This will bring you back to the Business Profile listing page with the Business Profiles under that particular organization.
While the mandatory fields are indicated on the UI, here is a summary document on the mandatory fields while adding a business profile for a Phase 2 account, Phase 2 - Guide Book. To convert your Phase 1 account to a Phase 2 account, reach out to our support team @ support@marmin.ai.
¶ Editing and Archiving Business Profile
Once you have added a Business Profile, you can edit the details of the Business Profile from the Actions menu. To archive or delete a business profile, simply click on the Archive option under actions and confirm the same on the pop-up.
If you have already issued invoices against a Business Profile, you will not be able to delete that particular business profile.
¶ Bank Details
The bank details are an important part of e-invoicing and will help your buyer figure out the payment details. To add a new Bank, navigate to Bank Details under the Profile section and click on + Add Bank Details. Enter all the details for a bank and click on Save to add the new bank.
¶ Adding Customers
The last aspect that we need to take care of before we can start issuing e-invoices is adding your buyers/customers. To add a new customer, navigate to the Customer section under Profile and click on + Add Customer.
Depending on the type of customer, different data points need to be given.
For a B2C customer, Name and Phone Number are the mandatory fields. For a B2B customer, it is a little more comprehensive and the same will be represented on the UI. Alternatively, you can refer to this sheet for the mandatory fields while creating a B2B customer, Phase 2 - Guide Book.